Technical Producer – Expanded Realities

Open City Documentary Festival celebrates the art of non-fiction, creating an open space in London to nurture and champion the art of creative documentary and non-fiction filmmakers. The festival is based at University College London within the Department of Anthropology.  

The fourteenth edition of the festival will take place from the 24th – 30th April 2024. 

Dates:  w/c 18th March – 19th April: 3 days a week
22nd – 30th April – Full time inclusive of all festival dates
2 days wrap up to be taken after the festival 

Fee: £3,380 (£130 per day for 26 days) 

Location: East London (Shoreditch and Stratford)

Reports to: Festival Producer

Main Purpose of the Job 

The Technical Producer will oversee the planning and delivery of the ExR Exhibition at the 2024 festival.  The post holder will work with the co-curators on the Exhibition production, manage all technical aspects of the exhibition in the lead-up to and throughout the festival and oversee the smooth running of the exhibition during the festival dates. 

Additional Details: 

The position holder must be available to work the full dates of the festival 24th – 30th April, including the weekend. Flexible working hours will be required during the festival dates.  

Duties and Responsibilities:  

  • Oversee the technical preparation of the exhibition content and test in good time ahead of the festival, including formats such as VR, games, web content and audio 
  • Arrange any hires required for additional tech or kit for the exhibition.  
  • Assist the wider team on production design of the exhibition and arrange any purchases or hires as required.  
  • Oversee the Expanded Realities Exhibition budget document, keeping it updated with expenditure.  
  • Create and maintain a database of projects with all required information regarding tech, production design, drawing on information already gathered by the team and from participating artists  
  • Create inventory for the exhibition and share with wider team. 
  • Create checklists for exhibition install and de-rig to be circulated with team.  
  • Collate briefing documents for each project including health and safety information and guidelines for interacting with the public, to be shared with exhibition volunteers  
  • Create signage for exhibition including signage for each project.  
  • Attend volunteer briefing. 
  • Oversee the installation of the exhibition alongside the wider team 
  • Be responsible for running the Expanded Realities exhibition throughout the festival, including managing inventory and volunteers on site. 
  • Ensure that all equipment is set up, charged, or stored in the correct way during the exhibition and when closing the exhibition 
  • Troubleshoot any technical or logistical issues that arise with the exhibition 
  • Brief volunteers daily and support them throughout the opening hours. 
  • Ensure the exhibition runs smoothly and visitors are provided with the best possible experience.  
  • Oversee de-rig of the exhibition and returns of all equipment/hires. 
  • Act as an ambassador for Open City Documentary Festival at all events attended. 
  • Any other duties that are within the scope, spirit and purpose of the job, as requested by the festival team. 

Person Specification 

Essential Criteria:  

  • Prior experience working within the documentary/film industry, i.e. a film festival environment or other related cultural organisation. 
  • Experience liaising with filmmakers and/or artists. 
  • Excellent written and oral communication skills and ability to communicate effectively via email and in-person. 
  • Strong attention to detail and a proactive approach to checking the accuracy of information. 
  • Proven ability to plan, prioritise and manage a varied workload and competing deadlines.  
  • Experience of monitoring and delivering a budget. 
  • Experience of working on large-scale projects in an administrative capacity. 
  • Good knowledge of Microsoft Office programs including Excel.  

Desirable Criteria 

  • Experience within a guest services department in a film or arts context. 

As part of London’s Global University, we know diversity fosters creativity and innovation. We are committed to equality of opportunity, to being fair and inclusive, and to being a place where we all belong. 

We therefore particularly encourage applications from candidates currently underrepresented in UCL’s workforce and within the cultural sector. These include: people from Black, Asian and ethnic minority backgrounds, disabled people and LGBTQ+ people.  

To apply please complete this form and send a CV to info@opencitylondon.com with the subject line “Technical Producer – Expanded Realities application”.  

Applications close at 11:59 pm (BST) on Sunday 25th February 2024. Interviews will be held on the w/c 4th March. 


Open City Documentary Festival 2024 Volunteers

Open City Documentary Festival is an annual celebration of the art of non-fiction. We are looking for enthusiastic and proactive volunteers to help us deliver our 14th edition which will take place from Wednesday 24th April – Tuesday 30th April in venues across London.   

Volunteering dates: Shifts available from 10th April– 30th April 

Application closing date: 18th March 

Expenses covered (up to £10/day) on food and travel 

As a festival volunteer, you’ll have the opportunity to meet filmmakers and industry professionals, work alongside likeminded people, and go behind the scenes to gain hands-on experience of delivering a week-long film festival.   

Volunteer Roles include: 

  • Cinema Venue Assistant 
  • VR Exhibition Assistant 
  • Photographer 
  • Marketing Assistant 
  • Runner 
  • Hospitality 

If you are passionate about film and arts, and keen to be involved, please register your interest via this form and you will hear from us w/c 25th March.