Dates: June – mid September
Reports to: Festival Director
Responsible for: Event Producer
Fee: £5500 for 55 days

Job Description

Open City Documentary Festival is currently looking for a Coordinator to join the team delivering Assembly, a new development lab for creative documentaries which will take place in September 2019.

To apply, please send your CV and cover letter to info@opencitylondon.com by 5PM on Wednesday 24th April. Interviews will take place week commencing 6th May.

Roles and Responsibilities

  • Assist with shortlisting process for projects including collating materials and tracking comments from selection committee
  • Act as liaison with the selected filmmakers attending the lab for all logistics in advance and during the workshop and festival.
  • Support Delegate Services Manager with booking travel, accommodation, airport transfers and accreditation for attending filmmakers.
  • Assist with collation of materials for the Assembly booklet and liaising with designers.
  • Lead on production of the four-day workshop (31st August – 3rd September) including venue hire, technical support, running sheets and catering.
  • Assist with the content of the workshop programme including researching mentors and speakers, sending speaker invites and collating all relevant materials.
  • Support delivery of the workshop, overseeing an event producer to ensure smooth running of all events across the four days.
  • Assist with delivery of all networking and social events associated with Assembly including dinners during the workshop and a drinks reception during Open City Documentary Festival.
  • Produce and deliver the Assembly closed pitch during Open City Documentary Festival including briefing judges, working with technical manager and event producing on the day.
  • Assist with any other relevant tasks related to Assembly.
  • Evaluation/debrief, thank you’s and tidy-up paperwork in week after festival.
  • To be an ambassador for Assembly and Open City Documentary Festival at any events attended.

Person specification

  • Experience working in festivals/events ideally with a background in industry focused events or development projects.
  • A keen interest in creative documentary with the ability to engage with current non-fiction practices.
  • Excellent time management skills with great communication and ability to work autonomously as well as part of a team.
  • Attention to detail with both admin and creative tasks.

Job Details

2 days a week in June, 3 days a week in July/August, full time between 26th August – 10th September for delivery of workshop and festival plus 2 days wrap up post festival. Based out of the Open City Docs office at UCL.

Normal working hours are from 10am-6pm however weekend work and flexible working hours will be required during the festival dates.

You will need to provide your own laptop in the run-up to the festival.

You will need to be registered as self employed.

To apply, please send your CV and cover letter to info@opencitylondon.com by 5PM on Wednesday 24th April. Interviews will take place week commencing 6th May.


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Please note that we are currently accepting submissions for the 2019 festival; and that applications are open for Assembly, our feature documentary development lab.